Juggling administrative duties for the workplace can be a mammoth task, but there are tools, platforms, and tips that could help you to streamline admin, allowing you to spend more time on the important things.
Optimising workflow is not a new concept, but re-evaluating your processes frequently is something that can reveal inefficient or outdated practices, or even unearth new ideals and tools. Here are some ways that you can optimise admin in your workplace.
Getting on top of the day to day is a whole lot easier with a proactive approach, so having calendars, scheduling, and an awareness of employee holiday/life events is the best way to be prepared ahead of time. Plan ahead, set reminders, be aware of deadlines, and create goals with realistic timelines. Planning for the next few months rather than the next few days is the best way to reach goals without any unexpected hiccups down the road.
We all find it difficult to hand over control sometimes, but trying to lead too many tasks and projects can be the opposite of productive. Delegating is a key part of management, so being able to effectively allocate tasks to the right people is a vital skill. One thing that may aid with this process is having a tool to monitor and manage tasks, so you know who is working on what at all times.
Modern workplace communication can be overwhelming, with so many channels, apps, and platforms, often with several different tools utilised by the same organisation. The best way to streamline communication and ensure that everyone is on the same page is by sticking to one universal channel for everyday communication.
Whether it is Slack, Microsoft Teams, Google Chat, Whatsapp, or email, it does not matter as long as everyone is regularly using and checking the chosen channel so no vital messages are lost in cyberspace. Making sure all employees have a full understanding of how to use this platform is also important.
Where possible, outsourcing administrative tasks to specialist providers can save a lot of time. Whether you need assistance with payroll, HR tasks, or benefits management, looking into these tools could make everyday workflow smoother and more efficient.
If you are looking for an employee benefits platform, our portal offers:
and plenty of other rewards and resources.
To see how My Staff Shop can help you to minimise your administrative workload, get in touch and receive a free demo of the platform.
